Click the Manage Giving Opportunities icon in the Giving Management toolbar. You'll see a menu where you can add new Events, or edit and manage existing ones.
To Add a New Event
Adding an Event is similar to adding a new Collection, but offers greater flexibility—you can sell tickets to an event, collect payments, and manage registrations all from within the WeShare system.
- In the Manage Giving Opportunities menu, click the Create New Event button (to the right of the Add New Collection button); a screen will open where you can enter a Title for the event and the Date and Time of the event (NOTE: if you check the All Day box, the Time options will disappear; otherwise, you can select the hours of the event).
- Next add the Event Location and a Brief and Full Description of the event (as with Collections, the Brief Description is what appears on the Home page, and the Full Description is what the member sees after clicking on the event for more information).
- Finally, you can select the unique Giving Opportunity URL for the event page; by default, the event Title is added to the end of the WeShare URL. Once you have finished filling out these fields, hit the Next button.
- On this screen you can Upload a Picture for your event (in .jpg, .png, or .gif format), and below the Picture you can enter Contact Information for users to address their questions to, a Friendly “From” Name for Sent Emails, and a “From” Email address for Sent Emails. You will have the option to Show the Giving Opportunity on your WeShare Home Page, and decide if Event Managers or Site Admins would like to receive transaction notifications. Click Next to continue.
- This next screen will allow you to create Guest Types (for example, if there are different ticket prices for children, adults, and senior citizens, you’ll want to create a Guest Type for each). You can set a unique cost for each guest type, and choose whether to limit the number of registrations (for example, if the event location only holds 200 people, you can limit the registrations to prevent overbooking).
- Next you can choose whether to allow users to register multiple attendees or just themselves; you can also choose whether to allow users to view other registrations and to view or leave comments. After filling out these fields, hit Next.
- Finally, designate a Bank Account for the registration revenue; select the allowed payment types; and customize the email receipt sent to those who register for this event; hit Finish to complete the event setup.